The Enterprise Project Management Office (EPMO) was formed in July 2011 to strengthen program and project management within ASET as well as support and strengthening these functions for all state agencies.
ASET EPMO focuses on the following main areas:
IT Project Management Services
EPMO provides direct project management services on an as requested basis. Project Managers are change agents that follow processes of planning, organizing, motivating and controlling resources to achieve specific goals applying water-fall and Agile methodologies. Project Managers provide project status in a variety of methods and time periods to communication with sponsors and stakeholders. Regular team meetings are facilitated to exchange information in the form of requirements, status, and direction.
EPMO manages $18 million in projects for ADOA-ASET on an annual basis applying process improvements throughout the year. Project Managers are available to agencies to assist with their projects as a service.
IT Project Management Best Practices
EPMO fosters best practices in project management through offering educational materials, trainings and supporting study groups. We have created a statewide IT document template repository that is available to all agencies and political subdivisions.
IT PM Center for Excellence
The EPMO also hosts the State of Arizona Project Management Center of Excellence (PM COE). PM COE fosters project and program management best practices in Arizona State government. The cohesive association of project managers from state agencies is transforming IT Project Management in AZ State Government. Each quarter we hold a special speaker meeting and a Lunch and Learn session. The PM COE, through multi-agency workgroups, created an online Project Management Document Template repository with project management documents from state agencies that have more robust PM practices. Through the Repository these PM templates are now accessible to all State of Arizona state agencies and political subdivisions.
Instructions on how to get access to Project Management Center of Excellence SharePoint site
Getting Access to Project Management Center of Excellence SharePoint site
Project Management Center of Excellence (PM COE) SharePoint site contains PM Template Repository, Education materials, PMP Study Group notes and libraries for Workgroups. PM COE site is located at https://cio.az.gov/pmcoe. This is a secured site requiring an Active Directory account at ADOA.
Step 1: Getting access to ADOA active directory.
Users who do not have ADOA Active directory access need to contact the ADOA Service desk to request an Active Directory account.
Step 2: Notify PM COE administrator, [email protected], to request access to PM COE site.
Step 3: Login to https://cio.az.gov/pmcoe using your ADOA account credentials.
IT Project Management Training
Our training sessions are open to all Arizona State Employees and selected trainings are open to political subdivisions of the State. The EPMO provides project management services and training to ADOA and other state agencies.
PMP Study Group
The PMP study group is designed to help State agency personnel who are interested in achieving their PMP certification with the Project Management Institute (PMI). PMP certification is not required by statewide policies or standards, but it is a preferred national project management credential. The PMP Study Group is facilitated by a member of the ADOA-ASET EPMO. For more information, email [email protected]
MS Project Training
MS Project Template Training is designed to introduce MS Project’s use of project management fundamental techniques to organize, plan, track, and report on key tasks in an individual project. It is designed to help individuals get started with “tried and true” ways to evaluate what tasks impact each other and how tasks impact the overall project schedule. This Training is available through YES (link).
Lunch & Learns
EPMO and the PM COE facility Lunch & Learn sessions to address current Project Management topics. All are welcome to join for BYOL and discussions.
The PM COE has developed a Project Management Education and Training Guide with a host of different project management training and education resources – including free or low cost webinars and online or in-person courses offered by a variety of providers (state agencies, local community colleges, technical schools, industry leaders, state contractors, etc.). The Guide is useful for project managers at all skill levels (beginning, intermediate and advanced) as well as state agencies interested in advancing the knowledge of their staff.
Educational materials are available from the various presentations, handouts and worksheets that we have gathered over the last few years. We make these available upon request.