Budget Controls enable a view of money spent or collected at one or more chart-of-account element codes. Beyond just an inquiry, budget controls are often used to control spending so that is does not exceed pre-defined limits put in place by a legislature, budget office, or manager.
Budgetary control allows for the tracking and controlling of budgeted expenditures and revenues using budget structures and controls. It supports a wide range of public sector budgetary business requirements and allows you to:
- Track and control accounting and procurement financial events utilizing standard accepted governmental budgeting principles and guidelines.
- Track and control budgets at multiple levels of detail using any combination of Chart of Account elements.
- Choose from a variety of allotment options allowing you to view and control your budgets in a variety of ways.
- View budget updates in real-time as well as see details of the individual documents that have updated any of the budgets in the system.
- Link revenue and expense budgets together to include revenues in the available budget for expenditures.
- Roll budgets from one budget fiscal year to the next.
- Control security, workflow, and approvals for making updates to budget amounts.
- Maintain an audit trail of updates through the use of budget documents.
Budgetary Control - Criteria for Measuring Success:
- Flexible budget structures are developed using key business drivers and standard costing data, where applicable.
- Flexible budget controls are developed to allow for real-time budget checks when transactions are being processed.
- Appropriation budgets, departmental budgets, project/grant expenditure budgets, and reimbursable budgets are materially separate and distinct budgets.
Examples: How it might affect you …
|Current Process||Statewide Process|
|AFIS does not allow multiple prior period adjustments and validation of prior budget fiscal years.||Arizona Advantage allows multiple prior period adjustments as well as validation of prior budget fiscal years and posting in the prior fiscal year.|