Project Oversight Services

The Arizona Department of Administration is legislatively chartered with evaluating and monitoring IT projects across the State with $25,000 or more in development costs. Once approved by the State CIO or by ITAC, with or without conditions, the Strategic Oversight team is responsible for monitoring the status and progress of the projects, which includes periodic review of expenditure and activity reports provided by ABCs that indicate how project risks, issues, schedule, and costs are being managed. Strategic Oversight provides the following services in this area:

•Help IT projects succeed by ensuring ABCs are appropriately managing scope, timeline, major milestones, budget, risks and issues throughout the project’s lifecycle

•Meet with ABCs on a regular basis to review portfolio of IT projects and statuses

•Provide ongoing direction, advice and guidance as needed through project completion

•Make recommendations for improvements or corrections to IT projects as issues are identified

•Ensure that ABCs have the required competencies to carry out IT projects and provide additional training and support if required

•Facilitate the Change Request process to ensure required adjustments to project scope, schedule and costs are appropriately addressed

•Work with ABCs to address next steps for projects that may be at risk for failure

•Assist ABCs in complying with Automation Projects Fund legislative requirements