What is BREAZ?
BREAZ stands for Business Re-Engineering Arizona. BREAZ is a statewide initiative to transform Arizona’s business processes and replace the State’s current accounting system (AFIS) and a number of agency financial systems. The project will modernize the State’s central accounting system and set the course for how the State will do business for the next 20-30 years.
Why is the State implementing BREAZ?
AFIS is now 22 years old (implemented in 1992). The technology is outdated and the system is at risk of failure because of its age, lack of support, and limitations in functionality and inability to integrate with newer systems.
Instead of simply implementing a new financial system, the State is also taking time to review and improve its current business processes. The project’s goal is to create standard statewide business processes that can be used by all agencies.
What is Advantage?
Advantage is a built-for-government web-based accounting system that will become Arizona’s new central accounting system.
What is the timeline for BREAZ?
The BREAZ Project structure is divided into three main phases:
- Phase 1 - Business Process Re-engineering (BPR)
- Phase 2 - Plan, design, build, test, train and implement Arizona Advantage
- Phase 3 – Post Go-Live, activities, which immediately follows go-live and continues for 15 months through year-end close, to stabilize the production operations of Arizona Advantage.
What benefits will BREAZ provide?
Anticipated benefits of BREAZ include:
- Greater Government Transparency and Accountability
- Supply budgetary controls at an enhanced level of granularity
- Support the data warehouse and dashboards for decision-making
- Provide an audit trail of data entry and processing activities
- Establish tools for financial performance and accountability for agency management
- Allow for transparent reporting that is readily available to the right resources
Standard Business Processes across the State
- Enhance the ability to standardize policies and procedures
- Support consistent policies, procedures, and uniform skill sets across agencies
- Effectively manage the transformation of the State’s business processes
Modern Technology Platform
- Standardize systems to allow automation of business processes
- Introduce the use of new tools and techniques
- Empower agencies through real time data and business intelligence tools
- Provide real time transaction processing
- Automate as many manual paper-based processes as possible
- Eliminate redundancies in disparate systems and data
- Adopt industry standards
- Support electronic routing and approval
- Ensure continuity of operations
- Provide one system of record
Who is involved with the BREAZ Project?
BREAZ is a collaborative project with an integrated team of designated State staff employees from the Department of Administration’s General Accounting Office (GAO) and Arizona Strategic Enterprise Technology Division (ADOA-ASET), and consultants from the integrator, CGI, and oversight consultants from ISG.
Each State agency also has designated an employee to serve as a liaison to the BREAZ Project, called an Agency Coordinator (AC). The AC serves as the primary agency contact and connection to the BREAZ Project Team. They help ensure their agency is informed, engaged, and completing BREAZ related tasks or requests on schedule.
The BREAZ Project Team consists of over 80 people who are organized into the following teams: Financial, Logistics, Application Security & Workflow, Technical, and Enterprise Readiness.
BREAZ is sponsored by two State executives, Aaron Sandeen, the State Chief Information Officer and Deputy Director of the Department of Administration and Clark Partridge, State Comptroller, General Accounting Office.
When will BREAZ be implemented?
The BREAZ Project began in April of 2013 and will continue through the summer of 2015. The Arizona Advantage system will “go live”, or start operating, on July 1, 2015.
When will I receive training for Advantage in advance of being expected to use it?
Training end-users is scheduled for Spring 2015.
Will Advantage interface with HRIS and ProcureAZ?
Yes, Advantage will interface with HRIS and ProcureAZ among other agency systems.
Data Conversion is the process of transferring and translating data stored in one system to another. It involves the mapping of data fields from the old to the new system. Planning for a data conversion also requires reviewing existing business processes, organizational policies and procedures, etc., identifying areas that may be impacted by differences between the old and new systems, and planning accordingly to deal with such impacts. As part of the planning process, agencies will confirm that the data is transferring correctly. As an example, fixed assets will be converted from other agency systems and stored in Arizona Advantage.
An interface is the means where two independent systems communicate and share information with each other. As an example, there will be an interface between ProcureAZ and Arizona Advantage to support when new vendors are created in ProcureAZ the vendor information will also be interfaced and stored in Arizona Advantage.
Subject Matter Experts (SMEs) have in-depth knowledge from a business or IT perspective that when shared with others, significantly enhances performance within the organization. They bring real-world examples, best practices, and agency-specific knowledge that will positively impact the success of the BREAZ Project. They are the go-to resource who helps resolve complex issues. As an example, for the BREAZ Project, agencies provide the BREAZ Project Team business SMEs for accounts payable and fixed assets as well as technical SMEs for conversion and interfaces of their agency-specific data.
BREAZ stands for Business Re-Engineering AriZona. BREAZ is a statewide initiative to transform Arizona’s business processes and replace the State’s current accounting system (AFIS) and a number of agency financial systems. The project will modernize the State’s central accounting system and set the course for how the State will do business for the next 20-30 years.
It is a collaborative project with an integrated team of designated State staff employees from the Department of Administration’s General Accounting Office (GAO) and Arizona Strategic Enterprise Technology Division (ASET), and consultants from the integrator, CGI, and oversight consultants from ISG.
The Enterprise Readiness (ER) Team has the primary responsibility for coordinating organizational change management, communications, agency readiness, and training activities with Arizona state agencies. The ER Team works with state Agency Coordinators to inform and engage their agencies regarding the changes that will take place as a result of the BREAZ Project.
Central Services Bureau (CSB) is a department within the Department of Administration (ADOA), General Services Division (GSD) which provides financial reporting and transactional processing for agencies contracting for those services.
State Boards Office (SBO) is a department within the Department of Administration (ADOA), General Services Division (GSD) which provides financial reporting and transactional processing as well as full-service administrative services for agencies contracting for those services.