The Automation Projects Fund (APF) was created to support a series of transformation initiatives that were prioritized by the Governor in her plan, proposed in her budget and finalized in Laws 2012, Chapter 298, Section 1, creating A.R.S. § 41-714.
APF monies are allocated to ADOA for use by the agencies responsible for delivering the proposed projects, and require prior JLBC Favorable Review.
With the exception of non-PIJ (FTE and staff augmentation) projects, all APF funded projects require either State CIO or ITAC approval prior to JLBC review.
Advance planning is critical to ensure State CIO and ITAC review can be completed prior to ADOA submission of JLBC ‘Ask’ reports requesting Favorable Review of the project.
The 2015 legislative process codified the reporting process requiring ADOA to submit quarterly reports to the JLBC, within 30 days after the last day of each calendar quarter, on the implementation of APF projects, including the projects' deliverables, timeline for completion, expenditures to date, and current status.
Additional reporting requirements for APF projects above the standard Strategic Oversight Status Reports include monthly Budget & Milestone Reports, which reflect milestones and financial projections, and are due by the 15th of the following month.